Are you an IT Consultant or entitled as an IT administrator of a medium size company? Or maybe a business owner who wants to make sure your workspace account is running smoothly?
In this article, GSwift will give you 5 best tips to get you started like a pro.
Switching on and enforcing two-factor authentication for everyone in the business is the most important way to prevent your accounts from being compromised. You would not want to risk you and the company’s reputation from having spam emails sent out on your behalf or on your domain, right? Or maybe hackers taking over your business or downloading your customer’s data? Worst having all your company data cryptolocked or losing access to your workspace account !!
So how does it work? When you switch on your two-factor authentication, it will ask for a mobile number or another email account. So that each time you would like to access your Google account it will send a six-digit code to verify.
It’s another layer of security so just in case your username or password gets to the wrong hands. They won’t be able to access your account without the six-digit code. More than that, 2FA will send you a notification on your mobile (SMS) or email for suspicious login. There are many other way to do this such as :
Has it ever happened when all your files suddenly disappeared from Google Drive? Or your staff had clicked the wrong button and wiped out the company data? Do you know that there are also viruses or ransomware that can encrypt all of your files and hackers will demand payment to decrypt them? Such a nightmare, right!
You will probably think, well, everything is in Google Drive which stores data in multiple locations, then I’m safe. And Google Support can restore it. Wrong!! As soon as your computer is infected with any virus, it synchronizes all changes across to Google, on to the cloud and to your devices.
Let’s say your staff member lost his mobile phone. And his work account is connected to that lost phone. Your company data will then be exposed to whoever picks it up.
With Device Management, you can wipe out all the data (or called corporate wipe) with one button remotely. Because with device management you can oversee the installation of input/output devices in your organization which allows you to securely and remotely configure enrolled devices.